Member Management

TL;DR: Track youth and adult members with BSA IDs. Import bulk rosters or add manually. Link parents to children for communications.

Quick Overview

Members are the foundation of your organization. TroopBook tracks youth scouts, adult leaders, and their relationships.

Key Features:

• BSA Member ID tracking (critical for imports)
• Youth: grades, ranks, den assignments
• Adults: positions, training (YPT), contact details
• Parent-child relationships
• Registration status and expiration

Member Views

Adding Members

Option 1: Import (Recommended for bulk)

• Import from ScoutBook+
• Import from My.Scouting
• Fastest for 15+ members

Option 2: Manual Entry

• Dashboard → Members → Add Member
• Best for small units or single additions
• Required fields: Name, BSA Member ID, Type (Youth/Adult)

Key Fields

Youth Members

• BSA Member ID - Unique identifier (9 digits)
• Name - First, middle (optional), last, suffix (optional)
• DOB - Date of birth
• Grade - Current grade level
• Rank - Current scout rank
• Den/Patrol - Unit assignment
• Parent Email - For communications

Adult Members

• BSA Member ID - Unique identifier
• Name - Full name with prefix/suffix options
• Contact - Email, phone, address
• Positions - Leadership roles (can have multiple)
• Training - YPT status, completion/expiration dates
• Registration - Status and expiry date

Related Topics

• Import Roster → - Bulk import from ScoutBook+/My.Scouting
• Units → - Organize members into dens/patrols
• Settings → - Invite leaders to access TroopBook