ScoutBook+ Export Guide

TL;DR: Reports → Custom Roster Report (NOT Report Builder) → Check all boxes → Generate → Download CSV

Why ScoutBook+?

Most complete data - Single CSV includes members, family relationships, den assignments, positions, training, and parent contacts.

Export Steps

1. Access: ScoutBook.Scouting.org → Log in → Select your unit
2. Navigate: Reports → Custom Roster Report (⚠️ NOT "Report Builder")
3. Configure: Check these boxes:
   • ✅ All units, Phone numbers, BSA Member IDs (required)
   • ✅ Adult options, Adult training, Adult positions
   • ✅ Scout options, Advancement, Den assignments
4. Download: Generate Report → Download CSV

CSV Contents

• Youth: Name, BSA ID, DOB, Grade, Den, Rank, Parent info
• Adults: Name, BSA ID, Email, Phone, Positions, YPT status
• Relationships: Parent-child links via BSA IDs

Known Issues & Workarounds

Kindergarten/Lion Grade Field

Workaround: TroopBook automatically infers Kindergarten grade for members assigned to "Lion" dens. You may see a warning during import preview, but the import will work correctly. The cohort year is calculated from the inferred grade.

Alternative: Manually edit the CSV before importing - add "Kindergarten" or "K" to the GradeName column for affected scouts.

Arrow of Light (AOL) Den Type

ScoutBook+ sometimes exports AOL scouts with just a den number (e.g., " 5") and no den type. This is normal - fifth graders in Cub Scouts are typically Arrow of Light scouts.

Import to TroopBook

1. Dashboard → Import → Upload CSV
2. Review preview
3. Execute Import

Re-importing: Import again anytime to sync changes. TroopBook matches by BSA ID (won't duplicate).

Troubleshooting

• Missing dens: Check "Den assignments" was enabled in export
• Missing parents: Check "Scout options" was enabled
• Duplicates: Verify BSA Member IDs are present

Full troubleshooting guide →

Next Steps

• Configure Import Options →
• Understanding Import Preview →
• Troubleshooting Common Issues →