RSVP Management

Track who's attending your events

TL;DR: Members RSVP Yes/No/Maybe to events. After event, mark actual attendance (separate from RSVP).

RSVP vs Attendance

RSVP (Before Event):

  • Member indicates if they plan to attend
  • Responses: Yes, No, Maybe
  • Optional notes from member
  • Parents can RSVP for youth

Attendance (After Event):

  • Mark who actually attended
  • Separate from RSVP (someone might RSVP "No" but show up)
  • Used for tracking participation

Viewing RSVPs

From Event Page:

  1. Events → Select event
  2. View RSVP summary (counts by response type)
  3. See detailed list of responses

Responses Show:

  • Member name
  • Response (Yes/No/Maybe)
  • Notes (if provided)
  • Timestamp

Managing Attendance

After Event:

  1. Events → Select event → Mark Attendance
  2. Check boxes for members who attended
  3. Save

Note: Attendance is independent of RSVP. Use actual attendance for participation tracking.

RSVP Deadlines

Set optional deadline when creating event:

  • Members can RSVP until deadline
  • After deadline, RSVP form shows "Deadline passed"
  • Leaders can still edit RSVPs and attendance

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